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Administrative Assistant

Date: Jan 10, 2019

LOCATION: Calgary, Alberta (CA-AB)

Why you should join us:

Do you have a passion for administration? In this role, you will support the Director of Operator Governance and Project Implementation and the team, as well as Suncor’s interactions with our external partners. You will also provide back-up support as required for the Executive Assistant to the Vice President of Fort Hills.

You will use your expertise to:

  • Perform duties of intermediate complexity and diversity, requiring basic analysis and exercise of judgment
  • Provide advanced administrative support to the director and team, with approximately 20% of the time dedicated to administrative support to our joint venture structure and back-up for Fort Hills
  • Schedule meetings, manage attendance and guest invites
  • Post documents as required to our Partner information portal (SharePoint)
  • Prepare and coordinate meetings for attendees, including agendas, pre-reads, meeting minutes and action items
  • Maintain ECMS (ADLP) permissions and folder structure
  • Maintain Fort Hills internal website as required
  • Update floorplan as required and prepare offices for onboarding
  • Coordinate with other administrators on town halls, Leader Alignment Sessions and other significant Fort Hills events
  • Execute shopping carts as required in support of the contractor management for the team

We’d like to review your application if you have…

Must-haves (minimum requirements):

  • Three to five years of experience in an administrative position or a similar role
  • Bachelor’s degree or diploma in a related discipline
  • Alignment with our values of: safety above all else, respect, raise the bar, commitments matter and do the right thing

Preference for:

  • Very strong organization and exceptional collaboration skills with the demonstrated ability to be resourceful and agile
  • Excellent interpersonal skills and strong written communication skills
  • Proven ability to set up and coordinate video and audio conferences
  • Advanced administrative skills including computer skills in Word, Excel and PowerPoint, ECMS (ADLP)
  • Experience in SAP, SharePoint, Visio and Adobe Plus
  • Basic data analysis, and knowledge of functional areas of the business
  • Understand complex processes, and strive to develop and implement continuous improvement and creative process enhancements

Where you’ll be working, your work schedule, and other meaningful information:

  • You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 – 6th Ave S.W.
  • Hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs

Why Suncor?

We are Canada's leading integrated energy company with a business portfolio that includes oil sands development and upgrading, offshore oil and gas production, petroleum refining, and product marketing under the Petro-Canada brand. Our global presence offers rewarding opportunities for you to learn, contribute, and grow in a variety of career-building positions. We live by the value of safety above all else – do it safely, or don’t do it. Our strong track record of growth and a focus on sustainability mean tremendous potential for the future. Learn about our mission, vision and values.

In addition to rewarding job opportunities, we offer an attractive employee package, including:

  • Competitive base salary, compensation programs, and an annual incentive program
  • Flexible benefits package
  • Rewarding pension and savings plans

Stay connected to us:

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request.

Please note that our job postings are typically open for two weeks, so don't delay, apply now.

JOB CATEGORY: Business Professionals

Job Segment: Secretary, Sustainability, Administrative Assistant, Offshore Oil, Administrative, Energy

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