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Contracts Administrator, Downstream

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Date: Sep 12, 2017

LOCATION: Calgary, Alberta (CA-AB)

Job Overview

Reporting to the senior coordinator, sales for our Western Canada independent retailers, you will perform various administrative tasks required to support our sales and operations team. You will be accountable for contract preparation and maintenance, the communication of updates and changes to contracts, liaising with the legal team and territory managers, as well as managing our contract databases.

Key Accountabilities

  • Use standard document templates to prepare and maintain new contracts and contract amendments and convert negotiated letters of intent into legally binding contractual documents
  • Act as a technical contract resource by providing timely and accurate information to internal and external parties
  • Ensure all contracts are properly signed
  • Provide administrative communication to numerous internal groups to ensure critical information is set up properly in our systems and rents and commissions are properly collected and paid
  • Track and follow-up on contract expiry dates
  • Track fuel tank ownership, insurance and service complaints
  • Support territory managers with tasks such as writing formal demand and request letters to our retailers, answering questions regarding contract history and providing training regarding changes to contract management processes
  • Resolve issues and provide interpretation on company policies, procedures and guidelines
  • Support director and senior coordinator, sales, with centrally managed administrative tasks

Required Qualifications

Experience and Education:

  • Two or more years of professional work experience; contract administration (retail gas business and commercial real estate) or legal administrative experience is preferred
  • Experience with various types of contracts, agreements and legal documents, including leases, mortgages and title searches
  • A diploma or related post-secondary education in legal administration or paralegal is preferred
  • High School Diploma or General Education Diploma (GED)

Skills and Knowledge:

  • Strong computer skills in the Microsoft Office suite; proficiency with SAP and Livelink is an asset
  • Detail oriented with strong planning, organization and time management skills to deal with tight deadlines
  • Excellent social skills with a collaborative mindset; proven ability to deal professionally with internal and external partners
  • You continually seek greater knowledge about the systems, processes and hazards in the workplace, in order to understand not just what you do but why you do it
  • You constantly ask what could go wrong and check for out-of-the-ordinary conditions and learn to anticipate potential problems

Working Conditions

  • This position is based out of our Westmount office in Calgary, Alberta

Why Suncor
Go ahead. Expect growth. We want you to have a job you're genuinely excited about - as well as opportunities to learn and challenge yourself or mentor others. Plus, Suncor Energy offers a flexible employee package that can be adjusted to suit the changing needs of your life, including:

  • Competitive base salary and compensation programs
  • Attractive annual incentive program
  • Flexible benefits package
  • Rewarding pension and savings plans

Our mission to create energy for a better world begins with caring about the communities we live and work in, while responding to your interests and concerns. Read our Suncor Connections newsletter to see how we're living up to our commitment to keeping you informed.

Business Overview
Suncor Energy is Canada's energy company - meaning rewarding opportunities for you to apply your knowledge, contribute and grow in a variety of career-building positions. Our business portfolio spans the entire energy sector, from a leadership position in oil sands development, to refining and marketing operations, natural gas, and conventional oil production, internationally and offshore East Coast Canada.

And while we are working to responsibly develop petroleum resources and contribute to the communities where we live and work, we are also developing our renewable energy portfolio, which includes wind power and biofuels.

As part of Suncor's team, you'll contribute to the ongoing success of Canada's largest energy company - one with a solid track record of growth, a focus on safety and sustainability and tremendous potential for the future. And you'll have the opportunity to learn from experts in the industry and build on your skills every day.

Suncor promotes diversity and inclusion in the workplace. Suncor is an equal opportunity employer and encourages applications from all qualified individuals. At Suncor, we are dedicated to building a workforce that reflects the diversity of the communitities in which we live, and where every team member has the opportunity to reach their full potential.

Not sure if this particular listing is the right opportunity for you? Please join our Talent Community at and click on Careers, or follow us on LinkedIn, Facebook and Twitter for the latest job listings and employment news.

Please note that our job postings are typically open for two weeks, so if you are interested and qualified, apply now.

JOB CATEGORY: Business Professionals

Job Segment: Sustainability, Offshore Oil, Energy

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